- 1. Name and address
The name and address of the organisation is:
ADDA – AGRICULTURAL DEVELOPMENT DENMARK ASIA
Carit Etlars Vej 6, kl., 1814 Frederiksberg C, Danmark
- 2. Objective
The objective of the organisation is:
- to work for increased degree of self supply for the poorest parts of the population in developing countries by helping people to help them selves.
- to implement agricultural and food supply projects in developing countries.
- To support social and environmental sustainability within the target group
- 3. Members
The following are eligible for membership:
- All individual persons
- companies, institutions and organisations as collectives members
All members must agree with the objective of the organisation.
Cancellation of membership of the organisation must be by a written request to the board, and is valid from the reception of the request. The board may terminate a membership if a member is in arrears or undermines the organisation’s goals.
- 4. The Board
The board consists of 7 members. In addition 1-2 substitutes will be elected.
Two board members will be up for election each year, with a term of 3 years. Every third year 3 persons will be elected, beginning in 2012.
The board constitutes itself with a vice chairman, cashier and secretary.
The substitutes are elected for terms of one year and may attend board meetings without voting rights.
Each board member has one vote. In the case of even votes, the chairman has two votes.
The board can establish special committees for handling certain ongoing matters without principle character.
The board can employ an administrator and other staff for taking care of daily routines.
The board meets whenever required (but at least four times a year). Minutes, covering all discussions, are taken and are archived in a specific file only for this purpose.
The Boardmust ensure that there is a strategy plan for the organisation. The strategy plan must be accessible on the organisation’s website.
The Board has the obligation to ensure that allADDA employees have employment documentation/conditions in accordance with relevant rules.
It is the duty of the board to lead the organisation according to these statutes.
- 5. Representative signature
The organisation is legally represented by the signature of the chairman together with one ordinary board member.
The board can issue procuration.
The newly electedBoard shall draw up rules for the coming year’s work.
- 6. Membership fee
The membership fee is decided by the Annual General Meeting (AGM).
The board has the right to collect the membership fee directly from members, according to the decision made at the AGM.
The fee covers one financial year, which is from the 1st of January to the 31st of Decemberand accountsaudited by a state authorized accountant.
The Board recommends a state authorized accountant for approval by the AGM.
- 7. Annual General Meeting (AGM)
The AGM is the highest authority of the organisation.
An AGM is held every year, no later than May, at a place decided by the board. Written summoning will be sent out to all members to their registered addresses, with at least two weeks’ notice.
The AGM must have the following agenda:
- Election of the Chair
- Appointment of note-taker
- Report of the board
- Presentation of yearly financial report for approval
- Presentation of budget for the coming year
- Suggestions from the board and from the members.
- Decision on the membership fee.
- Election for the board and two substitutes.
- Election of auditor and auditor substitutes
- AOB (Any other business)
Any suggestion or issue, which should be discussed and passed by the AGM, must be forwarded to the board no later than 8 days prior to the date of the general assembly. Minutes of any suggestion and issue discussed and approved on the AGM, must be signed by the chair of the assembly. Minutes will be posted on the organisation’s home page after the general assembly.
- 8. Voting at the AGM
Every membership has one vote.
Every membership – personal-, family-, or collective memberships – has voting right only upon personal appearance at the general assembly and only if the membership has no debt to the organisation. It is not possible to vote through authorised persons.
A personal member, who also takes part of a collective membership, has two votes. Two votes per person are max. number of votes per person.
All decisions are made by simple majority. In the case of even voting, the suggestion is dropped/annulled.
Voting will be written if requested by minimum one member.
The AGM will choose a chair by simple majority. The chair leads the AGM and decides upon all questions regarding the discussion, voting and handling of suggestions and matters passed by the AGM.
- 9. Changes in statutes and dissolution of the organisation
Proposalsfor amendments or dissolution of the association shall be published on the organisation’s website no later than five days before the AGM.
It is necessary with approval of at least 2/3 of the members present at the general assembly for adoption of changes in statutes. Regarding dissolution of the organisation, two general assemblies taking place one after the other, are required. To approve a suggestion on dissolution of the organisation, it requires at least 2/3 of the votes from the members present at the 1st general assembly, and that the suggestion is approved on the 2nd general assembly, which should take place no later than 14 days after the 1st general assembly, with approval of at least ½ of the members present.
Any assets will begiven to charitable purposes in Denmark. Decisions on which purposes shall be taken by simple majority at the last general meeting jority.
- 10. Extraordinary General Assembly
An extraordinary general assembly shall take place as often as the board finds it necessary. If at least ¼ of the members request an extraordinary general assembly, they can charge the board to call for an extraordinary general assembly. The board is then obliged, within 14 days, to call members in for an extraordinary general assembly. The procedures for the assembly are the same as described in § 7.
The agenda ofan extraordinary general assembly must be:
1. Appointment of chairperson
2. Appointment of referee
3. Received proposals
4. Other business
- 11. Liability
The organisation is liable with all its values towards third persons.
Members are only liable with their membership fee.
Further to this, no members, the board, or employees are liable for the organisation’s obligations and debts towards third persons.
- 12. Commencement
The newstatutes will become effective immediately they are adopted.
Statutes with changes have been adopted at the AGM on May 25th, 2012